Come join the TEAM!

Position Title: Intermediate Clerk

Job Requisition ID: 47628

Banner: Metro

Employment Type: Permanent

The typical salary range for this position is $41 280.00 - $56 760.00 annually. The base salary offered will be determined based on the candidate’s job-related knowledge, skills, education, experience, and internal equity considerations.

Joining our team has its advantages! 

• Flexible schedule to promote work/life balance 
• Telecommuting in hybrid mode 
• Free parking 
• Opportunity for professional development 

**This is a part-time,  permanent position that is existing**

SUMMARY:

The Human Resources Clerk is responsible and accountable for processing payroll in a timely and accurate manner in compliance with Company Policies, Collective Agreement and Government Legislation. The incumbent updates daily information in Kronos Time and Attendance system and also utilizes SAP-HR as required in the role. This position interacts extensively with internal and external customers addressing any inquiries, via phone, e-mail or personally. The Human Resources Clerk creates daily reports to ensure effective communication with the Operations team in the Distribution Centres.

SPECIFIC RESPONSIBILITIES:

• Process payroll from a bookkeeping perspective in a Time and Attendance system (Kronos) and maintaining employee records.
• Process and balance the hourly payroll for the unionized full and part time employees for four (4) Distribution Centres on a daily/weekly basis. Accurate data entry, adding and balancing between Kronos and excel labour sheets.
• Set up new hires in Kronos . Assist with set up of new hires in SAP, if needed.
• Update systems with status changes, terminations, leave of absences and address/phone number changes, work schedule changes.
• Ensure that job premiums, as set out in the Collective Agreement, are paid on a daily basis.
• Investigate payroll inquiries and process adjustments accordingly, utilizing tools such as SAP, Kronos and any supporting documentation.
• Sort and distribute direct deposit pay stubs for the Distribution Centres. On occasion attaching communication memos to pay stubs.
• Saturday/Sunday routine includes auditing week, scrolling records in Kronos and daily and weekly balancing of payroll.
• Requirement for coverage during the Christmas and New Year period and peak vacation season.
• Audit Emergency Leave of Absence forms once signed off by Human Resources Supervisor. This includes updating records in Kronos and SAP.
• Maintain files, keep filing up-to-date. Regular organization, packing up and storage of files.
• Report any irregularities in data to management.
• Producing reports for finance/operations and distributing as required.

QUALIFICATIONS:

• College Diploma in Human Resources, Payroll or Business Administration is an asset.
• 1+ years relevant work experience
• Good oral and written communication skills including good interpersonal skills.
• Solid mathematical and calculator skills. Strong computer skills. Knowledge of Kronos and SAP is an asset.
• Flexibility to work weekends, statutory holidays and extra days for vacation/absence relief, based on the needs of the business. Regular work is three scheduled days which includes weekends.
• Professional at all times and maintain utmost confidentiality of employee information and records.
• Experience in a Distribution Centre office environment and working with collective agreements is an asset.
• Ability to problem-solve and work independently with minimal or no supervision.